Free Word invoice template
A blank, printable invoice you fill in like any Word document, with subtotal, sales tax and total lines ready for your figures. It fits on a single letter-size page.
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A template works. A real invoice is faster: InvoiceCast fills in your details, adds the tax, numbers each invoice and emails it to your client.
Why use the Word version
- Blank and printable. It prints on one letter-size page. Fill it in by hand, or type into it first.
- A sales-tax line. Subtotal, sales tax (with a space for the rate) and total are already laid out, so there is nothing to add.
- Easy to brand. Add your logo, change the colours, and save it as your own Word template.
- No spreadsheet needed. It is an ordinary .docx document: click a line and type. It does not total the figures for you; the Excel version does.
Download the Word invoice template
One file for any state. Rates, nexus rules and taxability vary by state and locality, so the rate is left for you to fill in.
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Download: United States — Generic Sales Tax (Word)
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Word invoice template: common questions
Is this a blank invoice template I can print? ▾
Yes. Every Word file is a blank invoice with labelled spaces for your details, your client, the line items and the totals. It is laid out on a single letter-size page, so you can print it and fill it in by hand, or type into it first and then print.
Should I use the Word or the Excel invoice template? ▾
Word is easiest if you want to write an invoice like any other document. It does not calculate, so you work out each line, the subtotal, the tax and the total yourself. If you would rather have those figures calculated for you, use the Excel version: same layout, with the formulas built in.
How do I add my logo to the Word invoice? ▾
Click in the dark "YOUR BUSINESS" box, replace the heading with your logo using Insert → Pictures, and fill in your business name, address and tax ID below it. Then save it as your own template (File → Save As, then choose Word Template) so every new invoice starts with your details.
Can I use it for several clients? ▾
Yes. Keep one copy with your own details filled in. For each invoice, open a new copy, add the client's details and the line items, and save it under the client's name and the invoice number. Number your invoices in one running sequence across all clients, so every invoice number is unique.
How do I save the Word invoice as a PDF? ▾
In Word, choose File → Save As and pick PDF as the format. On a Mac you can also use File → Print → Save as PDF. A PDF keeps the layout exactly as you see it and cannot be edited by mistake, so it is the better file to email to a client.
How do I work out the tax on a Word invoice? ▾
Multiply the pre-tax subtotal by your sales-tax rate, then add the result to the subtotal. For example, $800 of work at a 6% rate is $48 in tax, for a total of $848. Round the tax to the cent. To skip the arithmetic, use the Excel version or the free invoice generator.
These templates are a convenience, not tax or legal advice. Whether sales tax applies, and at what rate, depends on what you sell and where the sale is sourced.
Rather not fill in a template at all?
The free invoice generator builds a PDF invoice with the sales tax worked out, in your browser. Or create a free InvoiceCast account to save your clients and email invoices straight from it.
Use the free invoice generator → Create a free account