Log what your business spends, sort it into categories that match how accountants think, and keep the tax you paid attached to each entry. When filing season arrives, the export is already the shape your bookkeeper wants.
Pro & Business
Expense tracking earns its keep at year end. The whole design points at the moment you hand a file to someone else.
Vendor, date, amount, and the tax formula that applied. Add a description and notes when the entry needs explaining later.
Choose from 40 categories that ship with InvoiceCast, or create your own to match the chart of accounts you already use.
Export any date range to CSV or Excel, choosing the columns yourself or using a preset laid out for accounting software.
From Office Supplies and Home Office to Subcontractors, Meals & Entertainment, Vehicle & Mileage and Professional Services. Add your own whenever the defaults do not match how you file.
Expenses run through the same tax engine as your invoices, so the tax portion is stored as its own figure rather than buried in a single total. That is the number you need when you claim it back.
Pick your own columns, or use a preset — a minimal date/vendor/total layout, or a QuickBooks-shaped file with vendor, category, subtotal, tax and total already in the right order.
Import expenses from a CSV, map your columns to InvoiceCast's fields, and preview the result before anything is written. Switching tools does not mean retyping a year of records.
Export a quarter for a GST filing, a full year for your return, or a single month to reconcile. The range is yours to choose.
Deleted expenses are soft-deleted rather than destroyed, and every change is written to an audit log. Financial records should be traceable, including the corrections.
Expense tracking here is a clean ledger you control — not an automated bookkeeping service. The distinction matters when you are choosing tools.
There are no bank feeds and no card syncing. You add expenses yourself or bring them in by CSV, which means the ledger contains exactly what you put in it — nothing inferred, nothing guessed.
You cannot attach a receipt image to an expense today. Record the vendor, amount and tax, and keep your receipts wherever you keep them now — the export gives your accountant the figures to match against.
Categorising an expense records how you classify it. Whether it is deductible, and to what extent, depends on your situation and your tax authority — that judgment stays with you and your accountant.
Expense tracking is not part of the Free plan. Both paid plans include it in full, with a 14-day trial and no credit card, so you can load real expenses before deciding.
Not today. InvoiceCast records the details of an expense — vendor, date, amount, tax and category — but does not store receipt images, so you should keep those wherever you keep them now. The export gives your accountant the figures to reconcile against your own receipt file.
No. There are no bank feeds. You enter expenses yourself or import them from a CSV, which many people export from their bank each month. The upside is a ledger that contains exactly what you intended and nothing you have to go back and clean up.
Yes. Upload a CSV, map its columns to InvoiceCast's fields, and preview the rows before committing. Nothing is written until you confirm, so a mismatched column is caught before it becomes a hundred bad records.
CSV or Excel, for whatever date range you choose. You can select the columns yourself or use a preset — including one laid out for QuickBooks, with vendor, category, subtotal, tax and total in the expected order.
Yes. Expenses use the same tax formulas as your invoices, so the tax portion is stored as a distinct figure rather than folded into one total. It appears as its own column in exports, which is what you need when reclaiming it.
Pro and Business. It is not available on the Free plan. Both paid plans start with a 14-day trial and no credit card required.
Try expense tracking on a 14-day Pro trial. No credit card required.